Emailing has been around for a while now and is still one of the most commonly used tools for digital communication. But how exactly has it impacted our lives? And how does technology play into it? Here’s how technology helps us improve the effectiveness of our email correspondence.
#1 Speed of Communication
One of the biggest perks of emailing is that it allows you to communicate with others very quickly. It’s not like a regular letter you would send by mail that takes time to arrive to the recipient. Instead, you can send a long letter that will be received almost instantly by the other person.
Of course, texting also allows you to send messages instantly, but it is still different from emailing. Email letters are meant to be long and can have big attachments while text messages are generally short and can support attached files of a limited size. This is why emailing is favored in professional spaces to this day – it allows you to communicate quickly while sending large amounts of information.
#2 Shrinking Distance
Globalization has created a new kind of world society that wasn’t there before. Nowadays, we are much more connected and aware of what is happening in other parts of the world. Emailing contributes to this shrinking of distance because it allows us to communicate with people who are located in completely different parts of the planet.
By shrinking distance, friends and families can keep in touch more easily. In addition to that, companies no longer need to hire an in-office team. Remote teams are extremely common with employees living in different countries yet working for the same company and in the same team.
#3 Improved Writing Skills
When it comes to more individual improvements, using email can help you improve your writing skills. You are put in a position where you need to communicate clearly in a written way and get your point across while receiving and understanding the response.
If you are struggling with email writing, consider hiring a professional writer from the custom writing company Trust My Paper who can teach you how to create high-quality emails. This way, you can eventually improve your email writing skills and become better at communication by email.
The more technical side of emailing is also quite valuable for effective communication. Automation allows you to send emails with less hassle and effort. You can schedule emails to be sent out at specific times as well as set up an email that will be sent out automatically as a response to the person contacting you by email.
Likewise, automation can be useful for communicating with large groups of people. Think about email marketing or even internal communication within companies. It’s easy to send out a lot of emails at once (and even customize them when necessary).
#5 Professional and Personal
One of the reasons why emailing is still such a popular method of communication is its universal appeal. Emailing can be used both for professional and personal purposes which is why it is so widely used.
Unlike texting, emailing doesn’t feel inherently casual which could be a turn-off for some companies. And unlike regular mailing, emailing is environmentally friendly. This is precisely why so much communication on the professional and personal levels alike happens via email.
#6 File Transfer
As mentioned earlier, emails are generally longer than text messages and can have bigger files attached. This kind of file transfer allows you to exchange documents more easily than before. You don’t need to transfer files from one device to another through external devices like flash drives.
When it comes to sharing particularly large files, there are additional options that are often integrated with the email provider. For example, Gmail uploads very large files to Google Drive if you are trying to attach them to your email. This allows users to share files of various sizes and formats.
#7 Experimentation with Design
Emails don’t always have to be plain or simple. There is a lot of room for experimentation with design, especially if you are working with additional tools that enable you to do this. There are all kinds of email templates available as well as email creation tools that let you design your own emails from scratch.
That being said, the content of your emails matters a lot too. This is why having good writing skills is critical. If you are struggling, you can always check writing service reviews at Best Writers Online to hire a good writer who will help you write your emails. It’s a good solution for those who don’t have much experience writing emails and communicating that way.
#8 Scheduling and Planning
Different email providers keep updating the features they offer for emailing. One of the most common ones today is the automatic synchronization with your calendar. This makes scheduling and planning much easier (both for professional and personal purposes).
For example, when you purchase plane tickets and receive an email with them, Gmail will automatically add the date and time of your flight to your calendar. This will ensure that you don’t forget about the flight and that you can schedule all your other activities around it by accessing your calendar later.
Lastly, emailing is great for marketing. Thanks to the ability to send mass campaigns by email, you can reach a very wide audience and keep in touch with a large customer base. That’s exactly why email marketing is one of the most popular types of digital marketing today.
Marketing is also a form of communication, but it is the kind of communication that happens between the company and its customers. You could be promoting your products or services or you could be delivering customer support – but all of it can be done through email.
All in all, emailing is definitely still one of the most effective methods of communication that will likely be popular for years to come. It is undeniable that emailing is great both for personal and professional purposes which is why it is still so widely used.